Features

Our Features

Manage your Meetings

How do you keep track of meeting space bookings?

On paper, and even a spreadsheet, is difficult to share as it’s instantly out of date.

Our meeting planner lets you specify all the details, including invitees, catering requirements and facilities, and give multi-user access to view or even edit the information.

Making changes is easy – just drag and drop and the details will live-update on everyone’s screens and even email update alerts to participants.

This isn’t just limited to conference rooms – you can reserve dining tables and other meeting spaces too.

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Digital Information Signs

Keep everyone informed and free up admin staff time by displaying the live appointment schedule on a wall mounted screen or tablet. These can be fully branded, and set in either ‘airport departure lounge’ mode or designed for the doors of individual rooms to be an interactive door sign.

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Badging

For identity and security purposes, you may want your guests to wear branded badges.

Ordinate produces high quality colour badges in seconds, with unlimited possibilities of design and credentials. The badging module links straight in to the meeting planner, so expected guests can be handled at the touch of a button.

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Location Tracking

Trying to find staff in a busy environment can be challenging at the best of times, but when an important customer is waiting, those precious few minutes can make a big difference to the outcome of a sales pitch.

Ordinate provides discreet radio tags that your staff carry in their pocket. A digital map on the reception desk – or on our mobile app – can then pinpoint in real time the location of the required member of staff. Think of it as GPS indoors.

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Fleet Management

Whether you have chauffeur-driven cars or golf carts, these resources need managing to ensure you get the most out of them. As with the meeting planner, vehicles can be booked by time slot, and passengers allocated to them. Staff can make transport requests and bookings can be updated instantly.

Enhance the data with specific car and driver details too, so staff and drivers both know who to expect.

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Staff Logistics

Co-ordinate all the hotel and travel arrangements of your staff, and keep everyone—including multiple suppliers—constantly up to date.

Ordinate holds all of the details of your staff attending the event in an easily manageable and accessible portal, and you can even give all staff system access to provide their own details.

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Guest Registration

Ordinate enables you to manage your guest list and gather your sales leads efficiently and accurately through customizable data forms, import from your CRM, or at select events by scanning guest event badges which will load their full details, including photos, directly into your database.

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Messaging

Send messages and alerts via SMS or mobile app. Useful to inform staff of a guest’s arrival, transport and meeting information, or send a bulk message to all staff with latest news.

The messaging features integrate directly with other software features, so it is simple to contact all people participating in a particular meeting, or booked onto a certain shuttle bus.

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Information Portal

A digital noticeboard. Useful to keep staff informed of what’s going on during the week, or helping temporary staff assimilate into your organisation.

This can replace an event handbook, and live updates are instantly available to your team on their mobile device.

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